Simplifying Employer Administration: One Card, One Invoice, One Dashboard

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Because the best EV schemes run themselves

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Salary sacrifice schemes have transformed how employees drive - and how employers think about sustainability. But for HR and payroll teams, there’s a simple truth: every brilliant benefit creates more admin.

That’s fine for gym memberships or health insurance, but EVs are different. They involve leasing contracts, insurance, taxation, and, increasingly, charging.

When you add public charging into the mix, most employers face a tangle of receipts, expense claims, and manual tracking that make the word “benefit” sound ironic.

Paua Solo fixes that.

It brings together every moving part of public charging - payment, reporting, tax treatment, and visibility - into one elegant system designed for employers and scheme providers who need to keep things simple, auditable, and scalable.

1. The admin problem nobody talks about

Let’s be honest: public charging can be a headache for employers.

Without a unified system, you end up with:

• Dozens of charging networks and separate payment apps.

• Employees submitting mixed receipts for work and personal use.

• Payroll adjustments that don’t line up with charging data.

• VAT questions that make even seasoned accountants sigh.

It’s no wonder many employers have hesitated to offer public charging as part of their salary sacrifice schemes - even when they know it’s the fair thing to do.

That’s exactly why Paua designed Solo to be “one card, one invoice, one dashboard.”

2. One card: simplicity for drivers

Every driver on a Paua Solo salary sacrifice scheme receives a single EV charge card and access to the Paua app. That card works on over 65,000 public connectors across 50+ UK networks.

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No need for multiple subscriptions or corporate accounts. No reimbursement claims. Just tap, charge, and go.

Each driver’s monthly allowance - typically £25, £50, £75 or £100 - is automatically loaded via payroll from their gross salary, not after tax.

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That means:

• No expense submissions.

• No card reconciliation.

• No confusion over who’s paying for what.

The driver gets convenience. The employer gets clean data. Everyone gets more time back.

3. One invoice: clarity for finance

Paua’s back-end system consolidates every driver’s public charging into a single, transparent invoice each month.

Instead of chasing 100 employees for receipts from 20 charging providers, payroll receives one line per driver, per cost centre.

Here’s how it works:

• Paua invoices the salary sacrifice provider or employer monthly for each driver’s top-up plus a fixed 15% service fee

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• The total amount aligns exactly with pre-agreed salary deductions.

• No manual reconciliation. No mystery debits.

Employers can optionally reclaim VAT on the service, and they save 13.8% in National Insurance on the sacrificed salary - both cleanly auditable in the same document.

In short: fewer invoices, fewer errors, faster close.

4. One dashboard: control for HR and fleet teams

Paua Solo’s dashboard gives HR, payroll and fleet managers visibility in real time.

Through the secure portal, they can see:

• Which drivers are active and their allowance amounts.

• Total spend per driver or cost centre.

• Monthly rollovers of unused balances.

• Network usage data (which charging operators are most used).

The result is data transparency without administrative friction.

Scheme providers get full oversight of all participating employers. Employers get oversight of their own teams. And no one is lost in spreadsheets.

5. Why this matters for payroll

Payroll teams are the unsung heroes of any salary sacrifice scheme. They’re the ones who must ensure deductions are:

• Correctly coded.

• Pre-tax (for gross pay compliance).

• Consistent each month.

That’s easy when you have one fixed amount - and hard when you’re dealing with variable post-pay deductions (as seen in some competing models).

With Paua, payroll sees a single predictable deduction for each employee. The numbers never change unless the employee’s contract does.

It’s clean, repeatable, and fully HMRC-compliant.

6. Why scheme providers love it

Scheme providers want scale. They don’t want to spend their lives handling driver support tickets or spreadsheet imports.

Paua Solo connects smoothly via data upload or API, meaning providers can onboard drivers in bulk with:

• Name, email, allowance amount, start and end dates.

• Automatic account creation.

• Automatic top-ups and monthly reporting.

No chasing, no manual input, no ambiguity.

Providers also get dashboard access to manage multiple employers, view utilisation, and identify opportunities to upsell larger charging packages.

It’s the infrastructure backbone of a modern salary sacrifice ecosystem.

7. VAT, audit, and the governance angle

Governance is a growing theme in the salary sacrifice world. Employers need to show not only that benefits are fair and sustainable but also that they’re financially transparent.

Paua’s single-invoice structure means every charge is clearly attributable to a driver, cost centre, and tax treatment. That simplifies:

• VAT recovery (optional, depending on accounting policy).

• Audit trail creation.

• ESG reporting - yes, charging data can feed sustainability metrics too.

When auditors come knocking, you can point to one report instead of a folder of PDFs.

8. Admin savings in numbers

The business case for simplification is compelling.

For every 100 drivers, Paua Solo typically saves employers or scheme providers:

• Hundreds of manual transactions per month avoided.

• Hours of payroll reconciliation reduced to minutes.

• Dozens of supplier invoices replaced by one.

In short, the cost of administration drops dramatically, while compliance confidence rises.

This efficiency gain mirrors the 44% market expansion opportunity shown in Paua’s business case - where enabling public charging not only expands access but also cuts management overheads

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9. Integrating into existing systems

For scheme providers with digital platforms, Paua offers API integration for real-time data sync.

This means:

• Driver details and allowances can be pushed automatically to Paua.

• Usage and invoice data can be pulled back for reporting.

• No manual reconciliation between systems.

The result is a friction-free partnership - Paua handles the complexity of charging, while providers focus on customer experience and sales growth.

10. From “benefit” to “plug-and-play”

When EV benefits run smoothly, they scale. And when they scale, they deliver genuine environmental and social value.

By making public charging a seamless, predictable process, Paua Solo allows employers and scheme providers to:

• Include more employees (particularly those without home chargers).

• Meet ESG goals through equitable benefit design.

• Save internal time and reduce compliance risk.

It turns public charging from an operational headache into a plug-and-play benefit.

11. Real-world feedback

Employers already using Paua Solo report that payroll queries have dropped to near zero, and employee engagement has risen.

Drivers like the simplicity - one card, one app.
Finance teams like the consistency - one invoice.
HR teams like the clarity - one dashboard.

Everyone likes that it just works.

12. Conclusion: simplicity is scale

Complexity is the enemy of adoption. Every form, every manual step, every grey area in tax treatment slows down the EV transition.

By giving employers and scheme providers a single system for charging payments, reporting and control, Paua Solo removes that friction entirely.

It’s not just about technology. It’s about confidence, compliance and clarity.

Because when it comes to salary sacrifice EV schemes, the future belongs to solutions that are as simple to manage as they are to sell.

One card. One invoice. One dashboard. One less reason to delay electrification.

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