EV Fleet Charging in the Public Sector

Why Governance, Transparency, and Control Matter More Than Ever

Public sector organisations are under unprecedented pressure to decarbonise fleets while maintaining operational resilience, financial accountability, and public trust.

From local authorities and NHS trusts to emergency services and government agencies, fleet electrification is no longer optional; it is a policy, procurement, and governance challenge. The Paua RFID Card, supported by the Paua platform, was designed specifically to meet these public-sector requirements.

Fleet Electrification Is Now a Public Accountability Issue

Public money demands public accountability.

As EV fleets grow, fragmented charging solutions introduce unacceptable risk: inconsistent pricing, limited audit trails, and manual reimbursement processes that strain already stretched finance teams.

Every charging session made using the Paua RFID Card is fully auditable, HMRC-compliant, and transparently reported through the Paua Dashboard. Costs, energy consumption, time, location, driver, and vehicle details are captured automatically; supporting scrutiny, compliance, and public reporting obligations.

One Card, Nationwide Access; Without Procurement Complexity

Public sector fleets operate across wide geographies, often crossing local authority or regional boundaries daily. The Paua RFID Card provides access to 65,000+ public charging connectors across the UK with a single procurement decision.

This removes the need to:

• Procure multiple charging networks

• Issue multiple cards or apps

• Manage inconsistent tariffs

With the Paua RFID Card, public sector bodies simplify supplier management while maintaining nationwide coverage.

Find Paua on the Crown Commercial Services Vehicle Charging Infrastructure Solutions (RM6213)

Transparent Pricing and Predictable Budget Control

Budget certainty is critical in the public sector. Hidden fees and unclear tariffs undermine financial planning and risk scrutiny failures.

The Paua RFID Card offers:

• No pre-authorisation fees

• No renewal fees

• Transparent kWh-based pricing visible before charging

All usage is consolidated into a single monthly invoice, allowing finance teams to forecast spend accurately and allocate costs across cost centres, departments, or service lines.

Designed for Audit, Compliance, and Freedom of Information Requests

Public sector organisations must be able to evidence spending decisions clearly and consistently.

The Paua RFID Card supports this by providing:

• HMRC-compliant billing records

• Exportable transaction data

• Full audit trails of card status changes

• Clear linkage between drivers, vehicles, and costs

This significantly reduces the time and risk associated with audits, internal reviews, and FOI requests.

Secure by Design: GDPR-First EV Charging

Data protection is non-negotiable in the public sector.

The Paua RFID Card stores no personal data; only a secure Paua identifier. Cards are delivered directly to drivers without storing personal addresses, and all data processing is aligned with GDPR principles.

This security-first approach makes the Paua RFID Card suitable for sensitive environments including healthcare, emergency services, and local government operations.

Supporting Diverse Public Sector Driver Profiles

Public sector fleets are diverse: pool cars, shift workers, blue-light services, contractors, and multi-vehicle drivers.

The Paua RFID Card, paired with the Paua App, supports this diversity by allowing:

• Driver- or vehicle-linked cards

• Instant freeze/unfreeze controls

• Live charging maps and availability

• Clear visibility of pricing and restrictions

This flexibility ensures operational continuity without compromising control.

Reducing Administrative Burden for Fleet and Finance Teams

Manual expense claims and reimbursement processes are costly and inefficient.

The Paua RFID Card removes the need for reimbursement in most public charging scenarios by:

• Capturing charging costs automatically

• Consolidating spend into a single invoice

• Providing real-time dashboard visibility

Fleet and finance teams gain time back; time that can be reinvested into service delivery.

Real-Time Oversight for Operational Resilience

Public services depend on uptime.

The Paua Dashboard, powered by the Paua RFID Card, provides:

• Live charging session monitoring

• Visibility of overstay fees and charging behaviour

• Insights into network reliability and usage

This supports operational resilience for critical services such as healthcare delivery, social care, and emergency response.

Future-Proofing Public Sector Fleets

Public sector fleet strategies must extend beyond today’s infrastructure.

The Paua RFID Card sits within a broader ecosystem including:

• Paua Share for shared public and private infrastructure

• Paua Reimburse for home and depot charging

• Paua Controls for spend limits and misuse prevention

• Paua Pro for APIs, integrations, and advanced reporting

This ensures public sector organisations can scale without re-procurement or platform changes.

A Smarter Way to Deliver Net Zero Commitments

Fleet electrification is a key lever in achieving Net Zero targets, but success depends on governance as much as technology.

The Paua RFID Card provides the transparency, control, and auditability public sector leaders need to deliver decarbonisation responsibly; without increasing financial or operational risk.

Final Thought: EV Charging Is Public Infrastructure

In the public sector, EV charging is not a perk; it is infrastructure.

The Paua RFID Card transforms charging into a governed, auditable, and resilient public service function. Organisations that adopt this approach are better positioned to meet climate targets, withstand scrutiny, and maintain public trust.

Paua exists to support the public sector through this transition; securely, transparently, and at scale.

Find Paua on the Crown Commercial Services Vehicle Charging Infrastructure Solutions (RM6213)

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