TL;DR
Salary sacrifice EV schemes are a brilliant employee benefit, but they often create a mountain of admin for HR and payroll.
Paua solves this by bundling EV charge cards directly into salary sacrifice schemes, giving employers one card, one app, and one VAT-ready invoice through their vehicle partner.
The result? Less admin, more engagement, and smoother sustainability goals.
The Employer’s Guide to Making EV Benefits Simple with Salary Sacrifice EV Charge Cards
Why Complexity Kills Enthusiasm
Electric vehicles (EVs) are rapidly becoming amust-have employee benefit. Salary sacrifice schemes make EVs more affordable,aligning perfectly with sustainability goals and employee demand. But while the cars themselves are sleek and modern, the admin behind them can be anything but.
For HR and payroll teams, every new benefitcomes with questions:
- How much work will this create?
- Will payroll need another spreadsheet?
- Who’s responsible for reconciling invoices and VAT?
- What happens to minimum wage rules?
The truth is simple: complexity kills enthusiasm. Even the greenest initiative will stall if it drags HR into admin overload.
Selecting one provider who ensures both a salary sacrifice car and a salary sacrifice EV Charge card is crucial.
Common Admin Pain Points
Employers often underestimate how muchcomplexity lurks behind EV benefits. Here are the most common traps:
- Invoicing headaches
Multiple suppliers (leasing, insurance, EV Charge Cards, home energy) can mean multiple invoices, often on different cycles. Someone has to pull it all together. - VAT compliance
EV charging involves VAT at different rates (5% at home, 20% in public). Without the right system, VAT reconciliation becomes a nightmare. - Disjointed suppliers
One company provides the lease, another the charging card, another the home charger. Each has its own portal, rules, and reports. HR ends up being the glue. Ensuring none of this falls foul of HMRC rules is key. - Onboarding drag
Getting drivers signed up, cards issued, and payroll aligned takes time. Without automation, through a single supplier, this means endless forms and manual data entry.
For HR and payroll teams, this complexity eatsinto hours that should be spent on people, not paperwork.
How Paua Keeps It Simple
This is exactly where Paua steps in. By bundling our market leading EV charging into a single system with a salary sacrifice provider, Paua makes EV benefits as simple to run as they are attractive to employees. Just select a partner with the Paua card or ask Paua to provide a service directly to them.
Paua bundles an EV Charge Card into a salarysacrifice scheme providers solution. This ensures that the process is kept simple; drivers take a car and an EV Charge Card on salary sacrifice. Scheme rules are maintained.
- One card, one app, one invoice
Drivers access the UK’s largest public charging network with a single card and app. Employers receive a clear, consolidated invoice, VAT ready. - Seamless onboarding
Paua Rangers support setup from day one. Cards can be activated, frozen, or scaled as needed, with charging balances automatically linked to payroll. - Integrated reporting
Employers get real-time visibility on usage and savings. No reconciling between suppliers, no chasing data from different systems. - Payroll-friendly deductions
Contributions come straight from gross salary, handled cleanly for tax and NI purposes. Less admin, more certainty.
The result? EV benefits that feel plug and play for HR, payroll, and finance.
The Hidden Benefit: HR Can Focus on People
When EV benefits run smoothly, HR and payrollteams get something priceless back: time.
- Instead of chasing invoices, HR can focus on employee engagement.
- Instead of managing VAT queries, they can drive sustainability strategy.
- Instead of wrestling with spreadsheets, they can champion the benefit itself.
That shift, from admin to impact, is whatmakes the difference between a scheme that ticks boxes and one that inspiresemployees.
Quick Checklist: Is Your Provider Making EV Benefits Simple?
Before signing up with a salary sacrific eprovider, ask these five questions:
- Do you offer a single card and app for charging alongside sal sac cars?
If not, your drivers will juggle multiple networks and your payroll will juggle multiple invoices. - Is the invoicing VAT-ready?
A consolidated, compliant invoice saves hours of finance time. - Who manages driver onboarding?
Look for providers who support HR with setup and account management. - Can we scale easily?
Make sure you only pay for active cards and can add or remove drivers flexibly. - How is reporting handled?
Real-time dashboards and integrated reporting should come as standard.
If the answer to these isn’t clear, you’resigning up for complexity.
Conclusion
EV salary sacrifice schemes are one of the most popular employee benefits of the decade. But unless they’re simple to run, they risk becoming more hassle than help.
Add a Paua Salary Sacrifice EV Charge Card andoptimise the benefits for drivers.
With Paua, employers get:
- Simplicity; one card, one app, one invoice.
- Efficiency; VAT-ready billing and payroll-friendly deductions.
- Support; onboarding and reporting handled by experts.
The result? HR and payroll teams free to dowhat they do best: supporting people, not chasing paperwork.
